Apply Policy to an API Instance

Overview

Applies a policy to an API Manager instance by walking through organization and environment selection, picking the target API, browsing the available policy template catalog, configuring the policy using its JSON schema, and finally enforcing it on the API. The workflow ensures you select only templates compatible with your API instance and that the configuration matches the template's schema before applying.

What you'll build: A fully configured policy enforced on your chosen API instance

Prerequisites

Before starting this workflow, ensure you have:

1. Authentication ready

   • Valid Bearer token for Anypoint Platform
   • API Manager permissions: View APIs Configuration and Manage Policies scopes

2. Organization access

   • The target API instance is already deployed in API Manager

Step 1: Get Current Organization

Retrieve the caller's profile to discover the root organization automatically. No parameters needed — the Bearer token identifies the user and returns their organization details, including any child Business Groups (sub-organizations).

What you'll need:

• A valid Bearer token (authentication header)

Action: Call the /me endpoint to get the current user's organization.

api: urn:api:access-management
operationId: listMe
inputs: {}
outputs:
  - name: organizationId
    path: $.user.organization.id
    description: Root organization Business Group GUID
  - name: organizationName
    path: $.user.organization.name
    description: Organization display name

What happens next: You have the root organization ID derived from your credentials. If your account has sub-organizations (child Business Groups), use getOrganizations with this ID to list them and pick the right scope before continuing.

Step 2: List Environments

List all environments in the organization so you can select the one where your target API instance lives (e.g., Production, Sandbox).

What you'll need:

• Organization ID from Step 1

Action: List available environments and select the target.

api: urn:api:access-management
operationId: listEnvironments
inputs:
  organizationId:
    from:
      variable: organizationId
    description: Organization ID from Step 1
outputs:
  - name: environmentId
    path: $.data[*].id
    labels: $.data[*].name
    description: Selected environment ID

What happens next: Choose the environment that hosts the API instance you want to protect. The environment ID is required by API Manager in all remaining steps.

Step 3: List API Instances

Retrieve all API instances in the selected environment. Each entry represents a managed API registered in API Manager — this is the target you will apply the policy to.

What you'll need:

• Organization ID from Step 1
• Environment ID from Step 2

Action: List API instances and let the user pick one.

api: urn:api:api-manager
operationId: listApiInstances
inputs:
  organizationId:
    from:
      variable: organizationId
    description: Organization ID from Step 1
  environmentId:
    from:
      variable: environmentId
    description: Environment ID from Step 2
outputs:
  - name: environmentApiId
    path: $.assets[*].apis[*].id
    labels: $.assets[*].apis[*].instanceLabel
    description: The API instance ID to apply the policy to

What happens next: Present the API instances to the user. Each asset may contain multiple instances (e.g., different versions or labels). The user selects the specific environmentApiId to target.

Tips:

• Use the query parameter to filter by name if the list is large
• The filters=active parameter limits results to active instances only

Step 4: Browse Exchange Policy Catalog

List all available policy templates from Exchange for your organization. This endpoint returns the full Exchange coordinates (groupId, assetId, version) and gateway-compatible configuration for each template — these are required when applying a policy.

Important: Use the api-portal-xapi endpoint (getExchangePolicyTemplates) instead of the generic listPolicyTemplates endpoint. The generic endpoint does not return Exchange coordinates or gateway-specific configuration property names, which are required for the apply step.

What you'll need:

• Organization ID from Step 1
• Environment ID from Step 2
• The API instance ID from Step 3 (to filter for compatible templates)

Action: List Exchange policy templates and select the one to apply. Pass apiInstanceId and environmentId to filter for templates compatible with your API's gateway type (e.g., Omni Gateway, Mule Gateway).

api: urn:api:api-portal-xapi
operationId: getExchangePolicyTemplates
inputs:
  organizationId:
    from:
      variable: organizationId
    description: Organization ID from Step 1
  environmentId:
    from:
      variable: environmentId
    description: Environment ID from Step 2
  apiInstanceId:
    from:
      variable: environmentApiId
    description: API instance ID from Step 3 (filters for compatible templates)
  includeConfiguration:
    value: "true"
    description: Include the configuration schema for each template
  latest:
    value: "true"
    description: Return only the latest version of each template
outputs:
  - name: policyGroupId
    path: $[*].groupId
    labels: $[*].assetId
    description: Exchange group ID of the selected policy template
  - name: policyAssetId
    path: $[*].assetId
    description: Exchange asset ID of the selected policy template
  - name: policyAssetVersion
    path: $[*].version
    description: Exchange version of the selected policy template (gateway-compatible)
  - name: policyConfiguration
    path: $[*].configuration
    description: Configuration schema with gateway-compatible property names and defaults

What happens next: You have the policy template's Exchange coordinates and its configuration schema with the correct property names for your gateway type. Review the policyConfiguration output to understand what settings the policy accepts before applying it. For each configuration property, present the user with the property name, its description, and the default value, then ask if they want to keep the default or provide a custom value. If a property has no default, always ask the user for a value.

Common issues:

• Empty list: Pass apiInstanceId and environmentId to get templates compatible with your gateway type. Without these filters, some templates may not appear.
• Wrong config property names: Always use the configuration from this endpoint — the generic listPolicyTemplates endpoint may return different (non-gateway-compatible) property names and defaults. For example, Omni Gateway uses credentialsOriginHasHttpBasicAuthenticationHeader while the generic template uses credentialsOrigin.

Step 5: Apply Policy to API Instance

Apply the selected policy to your API instance with the appropriate configuration. Use the Exchange coordinates and configuration property names from Step 4.

What you'll need:

• Organization ID, Environment ID, and API instance ID from previous steps
• Policy Exchange coordinates (groupId, assetId, assetVersion) from Step 4
• Policy configuration based on the schema from Step 4's policyConfiguration output

Action: Apply the policy to your API instance. Build the configurationData object using the property names from Step 4's configuration schema. For each configuration property, present the user with the property name, its description, and the default value, then ask if they want to keep the default or provide a custom value. If a property has no default, always ask the user for a value.

api: urn:api:api-manager
operationId: applyApiInstancePolicy
inputs:
  organizationId:
    from:
      variable: organizationId
    description: Organization ID from Step 1
  environmentId:
    from:
      variable: environmentId
    description: Environment ID from Step 2
  environmentApiId:
    from:
      variable: environmentApiId
    description: API instance ID from Step 3
  groupId:
    from:
      variable: policyGroupId
    description: Policy Exchange group ID from Step 4
  assetId:
    from:
      variable: policyAssetId
    description: Policy Exchange asset ID from Step 4
  assetVersion:
    from:
      variable: policyAssetVersion
    description: Policy Exchange version from Step 4
outputs:
  - name: policyId
    path: $.id
    description: The ID of the applied policy instance

What happens next: Your API is now protected with the selected policy. Incoming requests will be evaluated against the policy rules. You can verify by listing the API's applied policies or testing a request.

Common issues:

• 400 Bad Request — missing groupId/assetId/assetVersion: The apply endpoint requires full Exchange coordinates, not just a template ID. Make sure you used getExchangePolicyTemplates (Step 4) to get these values.
• 400 Bad Request — invalid configurationData: The configuration property names differ between gateway types. Use the property names from Step 4's policyConfiguration output, not from the generic template endpoint. For example, Omni Gateway uses credentialsOriginHasHttpBasicAuthenticationHeader while the generic template uses credentialsOrigin.
• 403 Forbidden: Missing Manage Policies permission in this environment.
• 409 Conflict: A policy of this type may already be applied to the API instance. List existing policies first to check, or add ?allowDuplicated=true to the request URL to apply a second instance of the same policy type.

Completion Checklist

After completing all steps, verify the policy is properly applied:

• Organization and environment selected
• Target API instance identified
• Policy template chosen from compatible catalog
• Configuration built from the template's JSON schema
• Policy applied successfully (201 response with policy ID)
• Verify policy appears in the API's policy list

What You've Built

✅ Policy Enforcement — The selected policy template is now active on your API instance, configured with the parameters you provided. Incoming traffic is evaluated against this policy.

Next Steps

1. Verify the policy — List applied policies with listApiPolicies to confirm it's active and correctly configured.

2. Test the enforcement — Send requests to the API and verify the policy behaves as expected (e.g., unauthorized requests are rejected, rate limits are enforced).

3. Adjust configuration — Use updateApiPolicy to update configuration without removing the policy.

4. Apply additional policies — Repeat this workflow to layer multiple policies (e.g., add rate limiting on top of OAuth2). Use reorderApiPolicies to control execution order.

5. Consider automated policies — If you want this policy applied to all APIs in the organization automatically, explore createAutomatedPolicy.

Troubleshooting

Policy Not Enforcing After Apply

Symptoms: Requests pass through without policy evaluation

Possible causes:

• API instance is not deployed or is in an error state
• Gateway hasn't picked up the new configuration yet (wait 1-2 minutes)
• Policy configuration has a permissive default that allows all traffic
• Pointcut data excludes the endpoints you're testing

Solutions:

• Check API instance status in API Manager
• Wait for propagation and retry
• Review policy configuration for overly permissive settings
• Check pointcutData — omit it to apply to all endpoints

400 Error When Applying Policy

Symptoms: "The policy to be created is missing at least one of the following properties related to the policy template: 'groupId', 'assetId', 'assetVersion'."

Possible causes:

• Used the generic listPolicyTemplates endpoint which does not return Exchange coordinates

Solutions:

• Use getExchangePolicyTemplates from api-portal-xapi instead — this returns the full Exchange coordinates needed by the apply endpoint

Configuration Property Name Mismatch

Symptoms: 400 error with invalid configurationData

Possible causes:

• Used property names from the generic template endpoint instead of the gateway-compatible ones
• Required fields missing in configurationData
• Wrong data types (e.g., string instead of integer)

Solutions:

• Always use the configuration output from getExchangePolicyTemplates (Step 4) — it returns gateway-specific property names
• For example, Omni Gateway uses credentialsOriginHasHttpBasicAuthenticationHeader while the generic template uses credentialsOrigin
• Match field types exactly (numbers, booleans, arrays)
• Only include fields defined in the schema

Policy Template Not Found

Symptoms: Empty results in Step 4

Possible causes:

• The API instance's gateway type doesn't support that template
• Missing apiInstanceId or environmentId filters
• Custom policy template hasn't been published to this organization

Solutions:

• Pass both apiInstanceId and environmentId to filter for compatible templates
• Remove filters to see all templates, then check compatibility manually
• For custom policies, verify the template is published via listCustomPolicyTemplates

Related Jobs

• skill apply-universal-policy — Protect a portfolio slice with one Universal (canonical) policy across instances on any gateway. Use that when the user says all / many / my APIs / a named provider.
• skill apply-native-policy-to-instance — List what's applied, edit an already-applied native policy, or apply one native plugin/template via the MuleSoft Platform MCP Server (Kong / Apigee / Azure / MuleSoft). Use that for "what protection do I have for my Apigee APIs" and "improve the IP filtering".
• deploy-api-with-rate-limiting — Full workflow including API creation and tiered rate limiting with OAuth2
• list-organization-api-instances — Discover existing API instances across environments
• manage-consumer-contracts — Manage client application access after policies are applied